Social Secretary to Head of Mission (HOM) Ref: JS0611L056

CANADIAN HIGH COMMISSION ISLAMABAD

Competition Notice C10-06-2011

A competition will be held to staff the position of Social Secretary to Head of Mission (HOM) on Indeterminate basis  in the Canadian High Commission. This position is classified at Asst-05 level, with a starting salary of PKR 54,686 per month, plus health care and other benefits.

SUMMARY OF DUTIES:

As a Social Secretary incumbent will be required to provide various duties including, secretarial, and clerical support to the HOM, as well as to the other Heads of Programs; to maintain the HOM agenda daily up to date; provide assistance and information to the Political and Commercial section concerning Pakistani protocol matters; to provide secretarial support for HOM correspondence; organize appointments with all Pakistani ministries and organizations for HOM; organize HOM social events;  organize the Official Residence representation activities; Manage and supervise all of the Official Residence Staff; Act as intermediary between Official Residence, HOM and Mission Management section on staff, property and Material matters; and perform other related duties.

This competition is open to individuals, with the following qualifications.  

ESSENTIAL REQUIREMENTS:

1. University degree from a recognized university and a minimum of two years work experience in a related area,
2. Strong computer skills in a Windows-based work environment are necessary; 
3. Effective communication skills in English, and Urdu (written and oral). The ability to communicate in French will be an asset; Language skills will be tested during the interview.
4. Excellent planning, organizational and interpersonal skills;
5. Possess initiative, integrity, flexibility, adaptability and good interpersonal skills and be willing to travel within Pakistan.
6. Able to provide two professional references including current employer who could be contacted by the High Commission.

ABILITIES:

1. Ability to coordinate conflicting priorities within tight deadlines;
2. Ability to work independently as well as in a team environment;
3. Ability to analyze and interpret information to make informed decisions;
4. Ability to communicate quickly and clearly, both orally and in writing;

CONDITIONS OF EMPLOYMENT:

A valid work permit for foreign nationals

The appointment of the successful candidate will be subject to Medical Clearance and Reliability Status Check (RS) obtained by Management. To conduct the Reliability Status Check (RS), the candidate must submit the following documents on being selected by the Mission.

• Police clearance certificate;
• professional and educational mark sheets and certificates;
• passport, or Pakistani ID card;
• 3 x Passport photos;
• letter(s) of reference

Anyone wishing to compete for this position should send his/her application and CV on or  before close of business hours (1700Hrs) on Monday 20th June, 2011  to Human Resource Manager Canadian High Commission, Diplomatic Enclave, Ramna 5, Islamabad.

Please quote competition number C10-06-2011 and the position title on your application

Only applications submitted to the above address and before the cut-off date and time will be considered for screening.   

Notes :

1. Anyone wishing to compete for this position should send their Resume and a covering letter stating their interest in the position and the reason why they think they are the most suitable candidate, with reference to their qualifications and work experience.
2. Only the applicants short-listed will be contacted by the HR section.
3. The results of this competition may also be used to establish an eligibility list of staff for similar openings in the HOM office of the Canadian High Commission Islamabad which might arise in the 12 months following the completion of this competition.

Issuance date : Monday, June 13th, 2011