We are looking for Programme Officer (Management Analyst) for an International Organization
Position Title: Programme Officer (Management Analyst)
Position Location: Islamabad
Sector: Development Sector
Company Type: International Organization
Salary: Starting Pakistan Rs. 174K
Essential Requirements:
-- About five years (or more) of Development Sector experience
[Note: NOT private sector/multinational company experience]
-- Experience of working in International Organizations, International
NGO's, or foreign donor-funded projects/programs preferred
-- Female candidates preferred
Organizational Context:
Organizations Strategic Management Unit (SMU) provides management support services to the
Country Office, including corporate programme monitoring, evaluation and reporting processes,
capacity building for results-based management and the provision of programme and operation
support services such as resource planning and management, budgeting, delivery/expenditure
reporting, cost recovery and audit follow up. SMU plays a key role in improving development
and organizational effectiveness of the Country Office, ensuring financial and management
accountability, supporting partnership development and resource mobilization, and creating
synergies between Programme and Operations Teams, as well as between the Country Office
and Projects. SMU also ensures linkages between strategic planning, policy analysis, financial
management, monitoring and evaluation.
Under the guidance and supervision of the SMU head, the Management Analyst will ensure
effective management of organization contribution to One Program, including reporting, monitoring
and evaluation of the three joint programs for which Organization is a co-chair, as well as coordinate
ORGANIZATION’s role as Administrative Agent of the One Program, while working closely with the
Resident Coordinator’s Office, Convening Agents and Participating Organisations. Organization AA role involves management, coordination and reporting on One Fund contribution agreements
with donors, financial management, transfer and tracking of funds allocated to agencies by
Country Team, and narrative and financial reporting of the One Program and One Fund.
The position will also backstop the SMU team in providing management support services to the
Organization ‘s Country Office, particularly in monitoring and evaluation of the Organization’s country program.
Functions / Key Results Expected
Summary of key functions:
-- Provide management support for effective planning, coordination, implementation and
reporting of Organization contribution to One Program and Joint Programmes;
1) Ensure timely and effective performance of Organization’s role as Administrative Agent of the
One Program and One Fund (contract management, financial tracking and management,
coordination with donors and agencies, and reporting);
-- Support planning, monitoring and evaluation of Organization country program, including inputs
into the design and quality assurance of periodic reviews and evaluations.
-- Provide policy and management support for effective planning, coordination,
implementation and reporting of Organization contribution to One Program/Joint Programs;
-- Advise and support to Joint Program Support Officers (JPSOs) on the annual work
planning, coordination and reporting of Organization contribution to joint programmes;
-- Coordinate Organization inputs to the One Program-II (2013-2017) analysis and planning;
-- Proactively contribute to the implementation of the UN Reform efforts (harmonization
and simplification);
-- Prepare briefing notes and progress reports on Joint Programs/projects and donor
relations for Organization senior management, headquarters;
--Respond to headquarters’ requests on results and delivery of Joint Programs administered by Organization;
-- Coordinate and facilitate reviews and evaluations of the One Program/Joint Programs and
follow up on their recommendations; and,
-- Provide technical support and coordinate Organization’s inputs for donors coordination
discussion and aid reporting.
2) Ensure timely and effective performance of Organization’s role as Administrative Agent of the
One Program and One Fund
-- Ensure ORGANIZATION coordination, contract management, reporting and coordination obligations
as Administrative Agent of the One Fund/Program are met in time and in accordance
with UNCT’s expectations;
-- Work in collaboration with the RC Office, Organization Finance Unit and Organization HQ and Multi
Donor Trust Fund Office to ensure timely receipt, allocation and release of funds to Organization
agencies through the One Fund;
-- Coordination with Joint Program Working Groups and Task Forces on financial reports
to be submitted to the Multi-Donor Trust Fund (MDTF) Office as per required templates;
-- Ensure timely and high quality progress and financial reporting on the One Program/
Fund implementation, based on inputs received from UN agencies, to donors,
Economic Affairs Division and other stakeholders; and,
-- Prepare briefings and reports for the Organization Country Director for presentation
on the progress and issues relating to One Program/Fund management and reporting.
3)Support planning, monitoring and evaluation of Organization country program, including
inputs into the design and quality assurance of periodic reviews and evaluations
-- Advise and support programme and project staff on monitoring and evaluation;
-- Support the implementation of the Country Office evaluation and reviews plan;
-- Coordinate and manage the works of M&E Consultants and participate in review/
monitoring missions, where requested;
-- Assist SMU head in providing strategic oversight of planning, budgeting, implementing
and monitoring of the country program;
-- Contribute to knowledge sharing and development and organizational effectiveness of the
Country Office and creating cohesion and synergies between Programme and Operations
Teams, as well as between the Country Office and Projects; and,
-- Provide need-based management services to the Country Office, including coordination
of HQ missions, reviews and other events/initiatives organized by the SMU/CO.
Impact of Results:
--The Management Analyst is expected to improve the capacity and organizational effectiveness
of the Country Office, particularly with regards to its contribution to the One Program/Joint
Programs, its role as Administrative Agent of the One Fund, and monitoring and evaluation of the
Joint Programs and Organization Country Program. The position will improve SMU’s ability to meet
the management support service needs of the Country Office, and other affiliate offices
Competencies and Critical Success Factors:
Corporate Competencies
-- Demonstrates integrity by modeling the Organization values and ethical standards
-- Promotes the vision, mission, and strategic goals of Organization.
-- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
-- Treats all people fairly without favoritism.
Functional Competencies:
-- Knowledge Management and Learning
-- Promotes a knowledge sharing and learning culture in the office
-- Actively works towards continuing personal learning and development in relevant areas, acts
on learning plan and applies newly acquired skills.
Development and Operational Effectiveness:
-- Expert understanding in theory and practice of results-based management
-- Good understanding and experience with monitoring and evaluation of development
programmes and projects
-- Excellent drafting and presentation skills
-- Ability to plan and organize work programme
-- Ability to work with minimum supervision and to effectively supervise teams
-- Strong IT skills (MS Office).
Management and Leadership
-- Focuses on impact and result for the client and responds positively to critical feedback
-- Encourage risk-taking in the pursuit of creativity and innovation
-- Consistently approaches work with energy and a positive, constructive attitude
-- Demonstrates strong oral and written communication skills
-- Able to adapt presentation, coaching and capacity building style/methods to the audience and
cultural context as well as developmental context, ability to transfer knowledge
-- High gender and intercultural sensitivity, tact and diplomacy, able to resolve conflict
-- Builds strong relationships with clients and external actors
-- Good team-player willing to assume additional responsibilities and able to operate under
pressure and tight deadlines.
Recruitment Qualifications
Education:
-- Master’s Degree in Public Administration, Economics, Social Sciences, International Relations, Political Sciences, Development Studies or related field.
Experience:
-- 5 to 7 years of progressively responsible results-based management, coordination and monitoring and evaluation experience is required at the national or international level.
-- Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems.
Language Requirements:
-- Substantive knowledge of Organization programming and application of Organizations operational policies & practices will be an added advantage.
-- Excellent verbal and written English and Urdu communication skills.
----------------------
